Certified Slings, Inc., Florida’s largest family owned rigging, contractor and industrial supply company is seeking an Executive Administrative Assistant to work with the CEO and other executives on our team. Three years of experience in administrative support and assistance to executive staff is preferred.

Main Job Tasks and Responsibilities

• prepare and edit correspondence, communications, presentations and other documents

• file and retrieve documents and reference materials

• conduct research, assemble and analyze data to prepare reports and documents

• Coordinate, prioritize, manage and maintain executives daily appointments, schedules, appointments, business obligations and travel arrangements

• arrange and coordinate meetings and events

• record, transcribe and distribute minutes of meetings

• monitor, respond to and distribute incoming communications

• answer and manage incoming calls

• receive and interact with incoming visitors

• interact with external clients

• co-ordinate project-based work

• review operating practices, streamline work and implement improvements where necessary

• indentify incidents that require immediate attention in the organization

Education and Experience

• at least 3 years experience providing support at the executive level

• proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite

• knowledge of standard office administrative practices and procedures

Key Competencies

• organizational and planning skills

• communication skills

• information gathering and information monitoring skills

• problem analysis and problem solving skills

• judgment and decision-making ability

• initiative

• confidentiality

• attention to detail and accuracy

• flexibility

• positive, supportive attitude

Our 53-year family-owned company provides excellent benefits to our team members including medical insurance, holiday and vacation pay and 401(k) with company match.

If you share our core values and the experience we are looking for we look forward to hearing from you.

Email your resume and salary requirements to Attention Director of Team Member Leadership & Development at csi@certifiedslings.com.

Our Core Values: Service, Quality, Team, Commitment, Communication, Integrity, Respect

Our Purpose: To grow through challenge and opportunity ‘with passion’ while benefiting team members, customers and vendors.

Our Vision: We will be the most trusted and respected company in rigging, overhead lifting, load securement and contractor supplies in the world.

Please visit our web site at www.certifiedslings.com.

EOE/AA/MFDV

Drug Free Workplace - Drug testing required

Job Overview:
This position provides critical project and program support to the RSC Talent Acquisition team.

ROLES AND RESPONSIBILITIES

COORDINATE RSC TALENT ACQUISITION PROCESS:
-Manage the Talent Acquisition PeopleSoft/ BSI requisition process: Verifying job descriptions, inputting reqs into PeopleSoft, tracking reqs in the system
-Coordinate logistics for candidate interview process; Scheduling interview itineraries through Outlook, arranging travel, communicating itinerary with candidate, interview team and third party recruiters in a timely manner.
-Working closely with Executive Administrators and search firms, schedule executive candidates, arrange travel, communicate itinerary with candidate, interview team and search firms
-Administer on-site assessments; ensuring appropriate environment/conditions; accurate timing and scoring, processing of assessments and distribution of results. Make arrangements with division offices for off-site assessments
-Coordinate logistics of candidates throughout their interview day, adjusting for changes in schedule as needed
-Order background checks through third party vendor and obtain results
-Assist recruiters in scheduling candidates for drug tests
-Trouble shoot issues with vendors
-Input invoices into Oracle
-Process candidate expense reports
-Maintain applicant files
-Track and reconcile candidate travel expense. Work with Travel Company to resolve issues.
-Track and allocate relocation expenses related to home search trips
-Proactively and professionally handle all levels of calls and inquiries regarding talent acquisition processes and resolve routine issues
-Provide support with Talent Acquisition business planning process
-Provide support with Talent Acquisition reporting analytics

SPECIFIC PROJECT/PROGRAM COORDINATION:
-Coordinate blitz days in support of MBA recruiting
-Support the Summer MBA program through pre-planning stages, schedules and logistics of events.
-Track Diversity conference and MBA recruiting expenses to create cost per hire metrics
-Coordinate supplies for Diversity Conferences and candidate packets (includes maintaining par levels, ordering supplies, and shipping supplies to events)
-Manage the processing of referrals and verification for the Refer-A-Friend Program

REQUIRED TECHNICAL EXPERIENCE:
-Minimum of 5 years of progressively responsible experience in coordinating administrative functions in a fast paced, customer service oriented environment
-Excellent Microsoft Office skills- Word, Excel (ability to create pivot tables and formulas), PowerPoint, Outlook
-Oracle experience

REQUIRED EDUCATION:
-High school diploma or equivalent is required

OTHER KEY QUALIFICATIONS:
-Self-starter a must and the ability to engage appropriate resources as needed, work independently on most aspects of job
-Ability to appropriately handle sensitive and confidential information with a high level of discretion
-Critical skill is attention to detail and ensuring accuracy in all communications both verbal and written
-Ability to handle multiple tasks in a fast paced environment while using sound judgment to make accurate, efficient decisions.
-Exceptional customer service focus with all levels within and outside of the organization; frequent interaction with executives and executive administrators
-Excellent organizational and follow through skills are absolutely critical
-Excellent written and verbal communication skills and the ability to act professionally with candidates, other departments and outside contacts
-Problem solving skills and ability to find more efficient processes
-Flexible, ability to adjust to changing situations and remain calm when under pressure
-Enjoy working as part of a team, with multiple customers

PREFERRED SKILLS AND EXPERIENCE:
-Post high school secretarial course work or some college preferred
-Human Resources experience preferred
-PeopleSoft experience desirable

Reports To:  Director Talent Acquisition

Starting Salary Range:  $38,400 - $48,000

Candidates should apply online at www.darden.com